OXAILIS | PRIVACY NOTICE

We are Oxailis Limited.

If you have any questions about this notice, including any requests to exercise your legal rights, please contact us at support@oxailis.com or by writing to 8 King Edward Street, Oxford, United Kingdom, OX1 4HL.

This notice was last updated on 6th March 2026.

How do you use my personal data?

• When you purchase a licence to use our software we will collect your name, email address, company name and address, and payment details. We collect this in order to take steps to enter into a contract with you to purchase and gain access to our software.

• When you use our software as a sonographer we will collect your name, your company name and address, and pass and/or fail rates of scans performed. We will collect this because it is in our legitimate interests to identify if the software is working as intended and whether additional training is required.

• To send you marketing information. Where you have previously expressed an interest in our business (and not opted-out of marketing) we may use your name and email address to send you marketing because it is in our legitimate interests to promote our existing software and any new product developments or services we think you might be interested in.

Where you have opted in to receive marketing, we may use your name and email address to send you marketing in line with the preferences you have provided and will only use your personal data in this way with your consent.

You can unsubscribe from receiving marketing at any time by contacting us at support@oxailis.com or, where relevant, by following the unsubscribe link in any marketing communication you receive from us.

• When you contact us either by phone, email, via our 'Submit your Inquiry' page or via social media, we will usually collect your name, social media handle and contact details, because it is in our legitimate interests to make sure we can properly respond to your query.

• When you use our website and consent to our use of cookies we will collect information about how you use our website. We may use your personal data contained within this information to improve our website and to better understand how people use it. More details on the information we collect and how we do this is set out in our Cookie Policy below.

• When you apply for a job with us we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), test results, qualifications, accreditations and any additional personal data we may receive from our recruitment partners.

We will use your personal data to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.

• If you express an interest in investing in our business we will usually collect your name, email address, phone number, role/ title, your company name and address, and your financial details because it is in our legitimate interests to assess your investment. If you go on to invest then we will process this information for the purposes of entering into a contract with you.

• If our business is sold. We process your personal data for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal data in this way, the buyer of our business may not be able to provide services to you.

Who do you share my data with?

• Business partners, suppliers and subcontractors for the performance of the contract we enter into with them or you.

• Events. We do not sell data for marketing purposes but may share your data with an event organiser when your register your interest in or sign up to an event such as a conference, exhibition or workshop we are attending. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.

• Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our, our customers' and others' rights. This includes exchanging your personal data with other companies and organisations for the purposes of fraud protection.

• Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.

Where do you store my data?

We store your data on our servers which are based in the UK. When working with third parties we may need to transfer your personal data outside of the UK.

Whenever we transfer your personal data outside of the UK, we ensure it receives additional protection as required by law. To keep this notice as short and easy to understand as possible, we have not set out the specific circumstances when each of these protection measures are used. You can contact us using the contact details above for more information about this.

How long do you keep my data for?

We will only retain your personal data for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services.

What are my rights under data protection law?

You have various rights under applicable data protection laws, including the right to:

• access your personal data;

• correct incomplete or inaccurate data we hold about you;

• ask us to erase the personal data we hold about you;

• ask us to restrict our handling of your personal data;

• ask us to transfer your personal data to a third party;

• object to how we are using your personal data; and

• withdraw your consent to us handling your personal data.

You also have the right to lodge a complaint with us or the Information Commissioner's Office, the supervisory authority for data protection in England and Wales.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

Cookie Policy

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also helps us make improvements.

A cookie is a small file of letters and numbers that we store on your browser or in your device's storage. We only use (and store) non-essential cookies if you provide your consent.

Cookie: AMP_0c48a381e1

Purpose: This helps us understand how you use the Website, improves the performance of mobile web pages, and where necessary, acts as a unique identifier to distinguish you from other users.

Duration: The retention period for this cookie is one year.

More Information: Hostinger

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.